Free tool

Locum invoice template

Generate a professional PDF invoice in seconds. No account needed. Works for GPs, pharmacists, nurses, and all locum healthcare professionals.

Your details

Appears on the invoice so the organisation can reach you with payment queries.

Bank details
Organisation

Search NHS practices, CQC-registered providers, or any UK address.

Can't find it? (festival pop-ups, new clinics).

Invoice details
Line items
Total£0.00
Notes (optional)

Tip: B2B invoices in the UK carry a statutory right to interest and fixed compensation under the Late Payment of Commercial Debts (Interest) Act 1998 if paid late. Reference it in your notes if you want it visible: “Late payments are subject to interest and fixed sum compensation under the Late Payment of Commercial Debts (Interest) Act 1998.”

2 HMRC fields missingtap to expand
  • Your trading addressHMRCHMRC requires a contact address on every invoice you issue as self-employed.
  • Organisation's addressHMRCHMRC requires the buyer’s name and address on every B2B invoice.
  • Bank details for paymentRecommendedWithout these, the organisation has to ask separately. Most delays start here.
  • Professional registration numberRecommendedGMC, NMC, GPhC, HCPC etc. Optional, but signals regulated status to a new practice manager.

You can still download the invoice. The amber items are HMRC requirements for self-employed B2B invoicing in the UK; the grey items are payment-flow recommendations. Source: gov.uk · invoicing and taking payment from customers.

Pick the organisation you're invoicing above, or switch to manual entry, before downloading.

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Frequently asked questions

What should a locum invoice include?

A locum invoice should include your full name, registration number (GMC, GPhC, NMC, HCPC, etc.), address, the organisation you are invoicing, a unique invoice number, the invoice date, a description of each session or shift with the date and rate, the total amount, your bank details for payment, and your payment terms.

Do I need a unique invoice number?

Yes. HMRC requires self-employed individuals to issue sequentially numbered invoices. This tool auto-generates a unique number in the format SES-YYYYMMDD-XXXX, but you can edit it to match your own numbering system.

What payment terms should I use?

Most locum healthcare professionals use 14 or 28-day payment terms. NHS organisations typically pay within 30 days. You can specify your preferred terms on the invoice. 14 days is common for agency work, while 28-30 days is standard for direct bookings.

Should I include my registration number on invoices?

Yes. Including your professional registration number (GMC, GPhC, NMC, HCPC, GDC, or GOC) on invoices is good practice. It helps organisations verify your identity and is often required for their records and audit trail.

Do I need to charge VAT as a locum?

Clinical work supplied by a registered health professional (GMC, NMC, HCPC, GPhC, GDC, GOC) whose principal purpose is to protect, maintain, or restore the patient’s health is VAT-exempt under VAT Notice 701/57. Exempt income does not count toward the £90,000 VAT registration threshold (unchanged for 2025/26 and 2026/27). What is generally standard-rated and DOES count: medico-legal reports, expert-witness work, pre-employment medicals, cosmetic procedures, and the supply of goods (spectacles by optometrists, OTC retail by pharmacists, dental cosmetic products). Pharmacy prescription dispensing is zero-rated, not exempt, but still does not consume the threshold. Optometrists, pharmacists, and dentists with cosmetic income routinely have mixed supplies and should treat the threshold as relevant. Speak to an accountant if your work mix is uncertain.

Can I use this for limited company invoices?

Yes. If you operate through a limited company, enter your company name and details in the "Your name" and address fields. You may want to include your company registration number and VAT number (if applicable) in the notes field.